My Guys Time

Crew time apps, compared by fit

Best Time Tracking Apps for Small Construction Crews

If you run a trade crew of somewhere between 2 and 30 guys, most "best time tracking app" lists aren't written for you. They're written for freelancers billing hours to clients, or for HR departments with a hundred people on staff. A crew is different. Hours get worked in the mud, on three jobs a week, and somebody in the office has to make sense of them by Friday.

So this list is sorted by fit. Each app gets a "best for" slot, the way its pricing works, what it does well, and when to skip it. No paid placements, no star ratings we made up.

One thing up front: we make My Guys Time, and it's on this list. We put it where it fits and told you where it doesn't.

The best time tracking app for a small construction crew depends on fit. Pick a GPS ops platform if you need geofenced clock-ins and job costing. Pick a capped free plan if you're under the user limit and want chat and scheduling too. Pick a flat-price crew time card if you mainly need daily hours and a foreman sign-off. My Guys Time is $12/month for the whole company.

Quick picks

How we sorted these

We looked at each app's own pricing and feature pages in October 2026 and asked four questions a crew owner would ask. Does it fit how a foreman's day actually goes? How does the price move when you hire? What does it do that a crew would really use? And what's the honest reason to pass on it?

We don't print competitors' prices. They change, and the number on a vendor's own page (or in your quote) is the one that counts. We describe how each one charges, and link to the page with the current rates. For the math on your own crew, see what construction time tracking costs.

The apps

ClockShark: best for scheduling and GPS in one field app

Who it's for: field service and construction outfits that schedule crews job to job and want GPS on the clock.

How it charges: a monthly base price plus a fee per user, on Standard or Pro plans. ClockShark pro-rates for active users, so you pay for guys while they're active. Current rates are on ClockShark's pricing page.

What it does well: time tracking with GPS and geofencing, drag-and-drop scheduling, job and task tracking, manager approvals and third-party integrations. Pro adds time off tracking, mileage, multi-department controls and advanced job costing. It has Android and iOS apps plus a website, and built-in Spanish.

When to skip it: if you don't schedule crews in the app and don't need location tracking, you're paying per head for tools you won't open.

More detail: ClockShark vs My Guys Time.

BusyBusy: best for GPS time tracking with job costing, starting free

Who it's for: construction companies that want time, job costs and equipment in one place, and like the idea of starting on a free plan.

How it charges: a Free plan, then Pro and Premium plans that charge per user per month plus an admin license. It bills for users who are active that month, which helps seasonal crews. Current rates are on BusyBusy's pricing page.

What it does well: the Free plan already covers GPS time tracking, job costing and equipment tracking. Pro adds breadcrumb GPS, supervisor tools, daily sign-offs, scheduling and a kiosk. Premium adds daily project reports, progress tracking and team messaging. There's a payroll add-on too.

When to skip it: if all you need is a weekly time card, the paid plans carry a lot of platform you'll never use, and the per-user math starts once you need a Pro tool.

More detail: BusyBusy vs My Guys Time.

Workyard: best for GPS-verified time and mileage

Who it's for: contractors who need proof of who was on which site, for how long, and how far they drove between jobs.

How it charges: per user per month, billed annually or monthly, across Starter, Pro, Autopilot and Enterprise plans. Current rates are on Workyard's pricing page.

What it does well: precise GPS and mileage reporting on every plan, plus a supervisor mode that clocks in a whole crew at once. Payroll export to QuickBooks, ADP, Gusto and others starts on Starter. Pro adds scheduling, geofence clock-in rules, a kiosk and project labor costs. Autopilot adds automatic clock-in and an AI assistant that reviews timecards.

When to skip it: if you don't need location data, it's a lot of GPS platform to pay for by the head.

More detail: Workyard vs My Guys Time.

Connecteam: best free all-in-one for a team of 10 or fewer

Who it's for: small teams that want a time clock, scheduling, team chat and HR tools in one app, and fit under the free plan's cap.

How it charges: its Small Business Plan is free for up to 10 users. Above that, paid plans are sold per hub (Operations, Communications, HR & Skills), each at a fixed price for the first 30 users and a fee for every user after. Current rates are on Connecteam's pricing page.

What it does well: a lot of ground for no money if you're small: time clock with GPS, scheduling, chat, forms, onboarding. Payroll integration is listed in its Operations plans.

When to skip it: if you're past 10 guys and just want a time card, you're now picking hubs and tiers to get there. It's built for every kind of hourly team, not crews in particular.

More detail: Connecteam vs My Guys Time.

QuickBooks Time: best if you already run QuickBooks Online

Who it's for: businesses already on QuickBooks Online that want time tracking from the same company.

How it charges: a monthly base fee that covers one admin, plus a fee per user per month, on Premium or Elite plans. Intuit's pricing page says a QuickBooks Online account is required. Current rates are on Intuit's QuickBooks Time pricing page.

What it does well: it syncs time into QuickBooks for accounting and payroll, and its plans include scheduling and a time kiosk. There's a mobile app for iPhone and Android.

When to skip it: if you're not on QuickBooks Online, or you don't want a per-user bill on top of your accounting subscription.

More detail: QuickBooks Time vs My Guys Time.

My Guys Time: best flat price weekly crew card

Who it's for: owners of small crews who want the foreman to log hours the day they're worked, sign off on the week, and hand the office a clean set of hours.

How it charges: $12/month flat for the whole company. Foremen, laborers, subs and the office are all covered, and the bill doesn't move when you hire. 7-day free trial, no card. See pricing.

What it does well: a weekly crew board where the foreman approves the week (one-person crews auto-approve), incident notes on the day they happen, receipt photos on expenses, and W-2 and 1099 guys on one board. The office sees hours, rate and notes. It runs in the phone's browser and you add it to the home screen. The crew joins through a copyable invite link.

When to skip it: if you need GPS, geofencing, scheduling, job costing or a payroll integration, pick one of the apps above. My Guys Time shows weekly hours, hours past 40, and a simple gross pay estimate. It doesn't calculate taxes, deductions, net pay, or payroll.

Built by a mason who used to keep his crew's hours on a 2x6. More on how it works.

Paper and spreadsheets: best when it's one crew you see every day

Who it's for: an owner who's on the job with his guys every day and does the hours himself.

How it charges: a pad of time cards, or a spreadsheet you already have.

What it does well: nothing to learn, nothing to pay for. A good printed card or sheet with job, start, end and hours, plus a foreman signature, holds up fine for one crew.

When to skip it: the week you put a second foreman out there and stop seeing every day yourself. That's when Thursday turns into a memory test and the office starts retyping.

Start with our free construction timesheet template (PDF or Excel), or compare paper timesheets and spreadsheets against an app.

Also worth a look

  • Supercrew (formerly ConstructionClock): crew time tracking with a free trial, then you pay per crew member. Its higher plan adds automatic GPS clock-in and payroll integrations (Supercrew pricing). See Supercrew vs My Guys Time.
  • Clockify: a general-purpose time tracker used across many industries. It has a free plan, then charges per seat (Clockify pricing). See Clockify vs My Guys Time. It's built around tracking time, not around a crew and a foreman.

How to choose in 5 questions

  1. Do you need GPS proof of where guys were? If yes, look at Workyard, BusyBusy or ClockShark. If your foreman's word and signature are good enough, you don't need to pay for location tracking.
  2. Do you schedule crews in the app? If yes, ClockShark, Connecteam, BusyBusy Pro and Workyard Pro all do it. If the schedule lives in your head and a group text, skip it.
  3. Will a free plan's cap hold? Connecteam is free for up to 10 users, and BusyBusy has a Free plan. Plan for your spring headcount, not your winter one.
  4. Integration or handoff? If you want hours to land in payroll software by themselves, pick an app with a payroll integration. If someone in the office already enters payroll, a clean weekly set of hours may be all they need.
  5. How much does your headcount swing? Per-user bills move with it. Some apps bill by active user, which softens the swing. A flat company price doesn't move at all.

Still deciding how to price it out? Here's what construction time tracking costs, and our guide to construction time tracking for small crews.

FAQ

How do I track my time as a contractor?+

Write it down the day you work it. Hours rebuilt at the end of the week are always a little off. A paper card, a spreadsheet or an app all work if somebody fills them in daily. With a crew, the easiest version is the foreman logging everyone's hours from the truck before he leaves the job. For the paper, spreadsheet, and app tradeoffs, see how contractors track crew hours.

Is Clockify really free?+

Clockify has a free plan, and paid plans are per seat. It's a general timer for many kinds of work, not built around a crew and a foreman. My Guys Time isn't free either: it's a 7-day trial, then $12/month flat for the whole company.

What is the best app for contractors to track job progress?+

That's a different job from tracking hours. Some platforms on this list, like BusyBusy Premium and Workyard Pro, add project reports or project dashboards. A time card app like My Guys Time tracks who worked and how long, with foreman notes on the day. It doesn't track job progress.

Do I need GPS tracking on my crew's time?+

Not always. GPS helps when you can't be on site and need proof of arrival, mileage or travel time. Plenty of small outfits rely on the foreman instead: he logs the day and signs the week. If your foreman's sign-off is the check you trust, you can skip GPS.

Which option costs the least?+

It depends on your crew size. A capped free plan costs nothing while you're under the cap. Per-user plans grow with every guy who's active. A flat company price stays the same. Run your own numbers with what construction time tracking costs. My Guys Time is $12/month for the whole company.

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